Policies and Procedures

Policies and Procedures

Registration

We offer three sessions each school year: Fall, Winter & Spring. Registration for Fall is in August, Winter is in December and Spring is in March. Only those who have set up an account on our Parent Portal, and whose account is in good standing, may register. All outstanding balances must be paid in order to enroll for new classes.

Registration is first-come, first-serve (with exceptions for returning Piano and Guitar students) as well as students on wait lists from the previous session. See below for more detail on class acceptances.

Registration for a session generally begins in the first week of the month prior to the start of a session and lasts for two weeks.

Registration Fee

There is an annual non-refundable registration fee of $10 per student, which covers your child for the entire school year or any portion thereof. This is an administrative fee for the Carroll Kids Enrichment Classes to cover the cost of our software program. It does not cover, nor can it be applied to, the program fee. This is a one-time yearly fee, per child.

Please note: Carroll Kids Aftercare also charges a $10 annual registration fee.

Drop Fee

We have a new policy for drops beginning with our Winter 2019 session. Going forward, families will be able to drop a class up to two weeks after the first day of general registration (for winter this is December 17) for a $15 drop fee and a refund or credit. After December 17,, the drop fee will increase to $50 and no refunds will be given at this point; families may receive credit for the drop minus the $50 drop fee plus the pro-rated cost of the one class.. After the first week of classes is complete on Friday, January 11, no further credits will be given. This will help to keep costs down for everyone as it is difficult to fill spots in classes once classes begin.

Payment Policy

Registration will require full payment via Visa, MasterCard, or American Express. Exceptions include full-year classes (Piano and Guitar) for which a payment plan is available.

**NEW** Outstanding Balance Policy

As of December 1, 2017, accounts with balances in excess of $200 for greater than 90 days will be suspended. This means your child will not be able to participate in Enrichment Classes until your account is paid in full.

Financial Aid

Financial aid is available, and all applications are confidential. Please submit your completed application with required documentation as soon as possible. To apply, please fill out this form and then drop-off or email to Joan Bredthauer at JBredthauer2@schools.nyc.gov. Forms are also available in the vertical file in the lobby just outside the main office. Details concerning how the process works can be found on the form.

Class Schedule

Classes begin Wednesday, September  12, and meet for a varying number of sessions depending on the day of the week due to school holidays. (Piano, Guitar, Girls on the Run, and Math Olympiads follow a separate calendar. Field Games & Paris Saint-Germain Soccer end in November.) Classes align with the NYC public school calendar; there are no enrichment classes on snow days, holidays, half-days, and student non-attendance days. Please see the Enrichment Calendar for specific class dates for each day of the week.

Most classes begin directly after school ends and most end at 4:40pm. There are exceptions. We have some classes that offer two or more sessions during a day including Tae Kwon Do, Flamenco, Guitar, Piano, Tennis and more. For details on your child's specific schedule, log into your ASAP account to see all the details including times and dates for each class. Once you log in, click on My Account at the top of the page on the right hand side. Then look for the tabs in the center of the screen. Click on My Activities for specific information on dates and times.

Class Acceptances

Enrollment Procedures

For leveled classes (including Piano, Guitar, Tennis, Tae Kwon Do, Capoeira, Flamenco, and Chess), we will make every effort to accommodate your preferred time, but maintain the right (and need) to place students according to ability.

Under-subscribed classes will be cancelled, and full refunds will be issued.

If we have over-subscribed classes, your child will remain on the waitlist and we will notify you if a spot becomes available. If not, your child will be allowed to pre-register for that same class in the following term.

“Bridge the Gap” Coverage

This year we've decided to incorporate Bridge the Gap fees into regular class tuition and offer free supervision to all who are registered for a class with a delayed start time including Piano, Guitar, Flamenco, Tae Kwon Do, Tennis and Capoeira.

Students will be dismissed to cafeteria and supervised there, provided snack and able to play games, do crafts and/or homework. They will be escorted to the various classes at start time.

We just ask that parents wanting this option to please EMAIL us: carolynr@ps68pta.org so we know who to expect.

Pickup Procedures

Classes run for 90 minutes, from 3:10pm to 4:40pm, unless otherwise noted. We coordinate with your children’s classroom teachers so that those with Afterschool Enrichment Classes are dismissed directly to the cafeteria at 3pm to 3:10pm. Pickup is in the auditorium at 4:40pm. (Those enrolled separately in late Carroll Kids Aftercare will be escorted to their groups by staff members.) Parents and authorized caregivers must be noted in your Parent Portal account, and they will be asked to sign out with the class instructor. Children must be picked up promptly.

Can't make pick up time? We offer a “late partial” drop in for a fee of $25. This must be arranged at least 24 hours in advance by emailing Carolyn Rogalsky at carolynR@ps58pta.org with your child’s name and class.

Snack

A snack is provided by the Afterschool Program, but if your child has any food allergy, we ask that you please send him/her with a snack from home. While we aim to distribute healthy, organic snacks, we cannot guarantee that they are gluten- and/or nut-free.

Lost & Found

Please label ALL of your child’s belongings; cubbies are not provided. Check the lost and found at your site for any missing belongings.

The PTA Carroll Kids Afterschool Program is not responsible for the loss, breakage, damage, or theft of personal property, including, but not limited to, electronics and musical instruments.

Notifications

How We Will Contact You

Personal communication to you regarding your child will be via email (preferred) or by telephone.

News, calendars, last minute class offerings/cancellations, and more will be posted on ps58brooklyn.org. Check back often as information is updated regularly!

General news/communication is emailed to the Carroll Kids Mail List. Make sure your email address is up-to-date in your Parent Portal account.

Class descriptions, class lists, calendars, and more are also posted on our bulletin board in the school’s main lobby.

How You Should Contact Us

If your child’s pickup arrangements or contact information changes, please notify Carolyn Rogalsky via email at ps58as.carolyn@gmail.com by 2pm on the corresponding day.

In an emergency on the day your child is enrolled in a class, please contact the site coordinator on duty as soon as possible.

For registration/policy questions or concerns, to report an absence, change a pickup name, or for general inquiries, please email ps58carrollkids@gmail.com or call the Carroll Kids desk at 718-330-9322 x1001. We’re always happy to help!

Carroll Kids will close for the year on Monday, June 25, 2018.

Carroll Kids, the PS58 PTA Afterschool, is a Not-For-Profit Organization and qualifies as childcare for tax purposes. EIN: 54-2159278

© 2018 PS 58 The Carroll School. All rights reserved.